BM-FD-M-25-001
1. Purpose #
1.1 To clearly define the function of the Finance department along with the responsibilities, duties, and expectations associated with employees within the finance department.
2. Scope of Application #
2.1 This procedure is applicable to the Finance department within Blih marketing and communication PLC.
3. General #
3.1 Sector Overview
Establishment Quantity: 2 Person
Highest position: Finance Officer
Department Superiors: General manager
Orientation Overview
- The Finance Department manages a company’s money, including planning, accounting, auditing, and controlling companies’ finances.
- Responsible for managing cash flow, budgeting, financial reporting, and providing financial advice to management.
- Ensures the company’s financial health and stability.
- Maintaining accurate financial records, ledgers, and statements.
- Ensuring adherence to financial regulations and implementing internal control procedures.
- Handling tax filings, audits, and strategic tax planning.
- Analyzing expenses and identifying cost-saving opportunities.
- Identifying financial risks and developing mitigation strategies.
Department Main positions: Finance officer 1- person, Accountant 1- person
3.2 The structure of department #
3.3 Detailed description of the functions of the department #
Departmental functions:
- Responsible for managing all Financial Process/Decision
- Control Income and Expense
- Payroll management
- Examining Financial Statements and Reporting
- Financial Analysis
- Taxes and Compliance
- Cash flow management
- Cash/payment collection
- Exporting files to Accounting Peachtree software
- Develop and oversee the company’s financial strategies.
- Prepare budgets, forecasts, and financial models.
- Provide financial insights and recommendations to support decision-making.
- Maintain accurate financial records of all transactions.
- Prepare and manage financial statements (Balance Sheet, Income Statement, Cash Flow Statement).
- Ensure compliance with accounting standards and regulations.
- Manage accounts payable and receivable.
- Prepare periodic financial reports for internal and external interested parties.
- Ensure timely and accurate reporting for regulatory compliance.
- Coordinate with auditors during audits and review processes.
- Manage company cash flow and liquidity.
- Oversee banking relationships and transactions.
- Monitor currency and interest rate risks.
- Prepare and file tax returns in compliance with local and international laws.
- Optimize tax liabilities through planning strategies.
- Liaise with tax authorities and manage audits.
- Ensure data security and integrity within financial systems.
- Identify cost-saving opportunities.
- Evaluate investment opportunities and mergers & acquisitions.
- Conduct financial risk assessments.
Longitudinal Contact: General Manager Horizontal Contact:- Each Department
Department Performance Assessment Period: annual, quarterly, monthly
Remark: This job description is subject to periodic review and updates.
4. Job Description #
4.1 Finance Officer
Position:- Finance officer
Department:- Finance Department
Direct Superior:- General Manager
Level
Promotion:- General Manager
Direct Subordinate:- Accountant
Summary: – Manage and maintain accounting records, including Account payable and Receivable General Ledger, other financial data. Preparing and analyzing financial statements to provide insights.
Work Detail:-
- Oversee the daily Financial Operations of the company (Accounts payable/Account Receivable and Expense Tracking
- Maintain Accurate financial records in accordance with accounting principles and company policies.
- Prepare All company’s tax
- Approving Payroll before paying workers
- Supervise Accountant ensuring that tasks are completed accurately and on time.
- Approving all petty cash expenses and incomes
- Documentation
- Cash flow management, financial planning, and supporting budgeting processes.
- Analyzing budgets and financial forecasts, providing insights and recommendations to support decision-making.
- Conducts financial analysis to identify trends, risks, and opportunities, providing strategic advice to management.
- Manages company cash flow, liquidity, and banking relationships. Responsible for optimizing cash and funding strategies.
- handle relationships with banks, auditors, and external agencies; involved in financial negotiations and grants management.
Job requirement
Education Background:- BSC or above, Major in Finance
English Requirement:- Excellent
Level of technical titles / Work experience requirement:- More than 5 years
Knowledge and skills requirement
- ERCA Tax filing system Authorized certificate
- MS-Office knowledge
- Teamwork and Dedication Professional quality requirement 1. Strong Knowledge of Financial Regulations & Accounting Standards. (i.e. GAAP, IFRS)
- Ethical Standard and Integrity
- Confidentiality
- Attention to detail and accuracy.
- Good analytical and problem-solving skills
- Peachtree accounting.
Performance assessment:- Once, assessment period:- monthly
4.2 Position:- Accountant
Department:- Finance Department
Level
Promotion:- Finance officer
Direct Subordinate:- –
Summary: – Responsible for Handling Ethiopian tax compliance sensitive cash collection and preparing of Tender document. Generating Financial Statements Processing monthly payroll.
Work Detail:–
- Cash collection from clients ensuring timely payments and collections.
- Preparing Tender Document for Bidding
- Preparing Monthly salary according to employees’ contract
- Preparing ERCA tax system documentation (Paying tax, collecting ERCA receipt and document)
- Bank Statement collection from all companies’ clients.
- Monitoring Account payable and Account Receivable
- Handling client Payment
- Preparing and Replenishment of Petty cash
- Expense Tracking and Report with necessary financial receipt
- Caring out instructions of the Finance Officer
- Maintaining ledgers, journals, and subsidiary records.
- Ensuring proper classification of expenses, revenues, assets, and liabilities.
- Ensuring timely and accurate reporting in accordance with accounting standards and organizational policies.
- Managing invoices, billing, and collections.
- Assisting auditors during financial audits by providing necessary documentation and explanations.
- Ensuring compliance with local, state, and federal tax regulations.
- Keeping updates on changes in tax laws and regulations.
Job requirement
Education Background BSC or above, Major Finance
English Requirement:- Excellent
Level of technical titles / Work experience requirement More than one year
Knowledge and skills requirement
- ERCA Tax filing system Authorized certificate
- MS-Office knowledge
- Teamwork and Dedication
- Strong Knowledge of Financial Regulations & Accounting Standards. (i.e. GAAP, IFRS)
- Ethical Standard and Integrity
- Confidentiality
- Attention to detail and accuracy
- Peachtree accounting
- Good analytical and problem-solving skills
Performance assessment:- Once, Assessment period, monthly
5. Generating records #
5.1 None
6. Reference documents #
6.1 None
7. Relevant documents #
7.1 << Bilh Marketing & Communications PLC company structure>>
8. Flow chart #
8.1 Not applicable